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The internet based POTW Administration & Compliance System (iPACS) is designed to centrally manage the industrial waste control program with extensions for external system integration. The comprehensive backbone data warehousing capabilities coupled with module design and N-tiered application architecture makes iPACS a user-friendly, comprehensive and extensible enterprise-wide solution to manage environmental compliance programs for water authorities.

The Work Flow

Work Flow Manager
iPACS provides a comprehensive Work Flow Management system that lets agency staff schedule and manage their daily work and projects. Rule-based Work flow engine allows each program area to configure its unique business routing process. Work Flow Manager features the following functions:

  • Personalized home page to display To-Do list
  • Automatic E-mail notification for critical tasks/milestones
  • Staff or program performance monitoring
  • Resource allocation, analysis, and planning
  • Task planner and task scheduling wizard
  • Automatic task scheduling based on pre-defined business rules
  • Configurable work flow engine to suport various business processes

Staff Inspectors can schedule work, define purposes, establish due dates, assign the appropriate technicians and inspectors from one central location. A user can schedule multiple work activities for multiple locations with one click of a button. With the integration of GIS, best-route maps can be automatically generated for the inspectors.

Management Supervisors can easily monitor resource allocation and activity progress for a particular project. In addition, supervisors are automatically notified by iPACS if tasks are not completed in a timely manner. Directors can view reports that show workloads within the organization as well as analyze the project costs. iPACS allows you to project resource and cost requirements for environmental programs affecting your organization.

Facility/Site Management
iPACS provides comprehensive facility/site management. Features include:

  • Facility physical location
  • Sample Locations
  • Case Managers
  • Pretreatment Process
  • Equipment
  • Control Plans
  • Fixture List
  • Flow meters & data
  • Process characterization
  • Operation
  • Change History Tracking
    Change history related to a facility or site is audited and tracked in iPACS. Change history tracking in iPACS includes facility name change, significant category change, and applicable regulations changes.

    Sampling is made easy with bar code labels, Chain of Custody of samples, and field work reports. Sampling stages are tracked from planning, scheduling, sampling, sample login, and testing in progress to the results approval. In addition, field measurements can be electronically collected with the use of the field Assistant and uploaded to the iPACS system. The LIMS EDI module automatically forwards sample IDs and analysis requirements from iPACS to LIMS in the laboratory after samples have been logged in. Analysis results, once approved for release, can be automatically brought into iPACS via the LIMS EDI.

    SMR Management
    SMR requirements and blank reporting forms can be generated automatically from the permit. There are two options for data entry: Easy-to-use SMR data entry forms, or Internet-based SMR submission module. iPACS also tracks SMR due date, received date, and detects late SMR submission or no submission.

    The Inspection module manages inspection requirements, inspection schedules, inspection reports and inspection history. Inspection reports can be completed using blank Inspection forms (auto-generated by iPACS) or by using an easy-to-use Field Assistant. Inspection schedule and forms (prefilled with facility data) can be downloaded to the device (Pocket PC or Tablet PC) to assist inspectors to complete inspection reports in the field. When inspections are completed, the reports are automatically uploaded and saved to the iPACS database. Content search of historical inspection reports is also provided. Inspectors can flag violations based on inspection results. Follow-up tasks, due dates, and personnel assignment can be managed within iPACS until the violation case is closed.

    Violation and Enforcement
    iPACS automatically detects non-compliance events based on permit limits and pretreatment standards. As soon as sampling results or SMRs are saved in the database, the sample results are automatically checked for potential non-compliance. iPACS automatically evaluates permit compliance for discharge concentration and loading. The Significant Non-compliance evaluation module is also included and complies with the USEPA SNC evaluation guidelines. Whenever a violation is detected, the incident will be recorded in the Violation module for further action. iPACS uses different colors to display sample results based on their compliance status. In the iPACS Enforcement module, the user can easily issue enforcement actions, handle multiple violations under one enforcement action, and generate Notices of Violation.

    The Permit module calculates draft limits, tracks permit revisions and generates permit documents. Permit document search is also supported. With the integration of the e-Permit system, permit applications can be accepted online and can be electronically transferred to iPACS. Once a decision is made on the application, the decision, including the permit document, can be issued electronically to the applicant. iPACS provides comprehensive support to the permitting process including permit application data management, completeness determination, technical review, inspection data gathering and draft limit development. iPACS checks standard permit requirements, records review comments/ findings, and supervisor's final approval.

    System Requirements:
    Intel® Pentium II processor
    Microsoft® Windows 2000 Server with Service Pack 2 (Unix server option is also supported)
    Oracle® 9i or MS SQL Server 2005
    256 MB of available RAM (1024 MB or more recommended)
    40 GB of available hard-disk space
    Desktop or Laptop
    Internet connection

    Key Features
    Facility Tracking
    Industrial user& commercial sources
    Baseline monitoring
    Local limit simulationWater use balance
    Permit limit calculation Pollution Control plans
    Billing account data
    Permit Management
    Permitting workflow tracking
    Temporary permit
    Facility specific permit
    General permit
    Permit revision
    Change History Tracking
    Facility name
    SIC/NAICS tracking
    Applicable regulations
    Work Flow Management
    Rule-based workflow engine
    Task tracking with reminders
    Work request tracking
    Project & task tracking
    Business processing modeling
    Resource allocation management
    Service and task cost reports
    Sampling & Inspection
    Sample scheduleing
    Bottle receipt & status tracking
    Inspection schedule & report management
    Bar-coded bottle label
    Chain of custody of samples

    Tracking of field data

    More iPACS Key Features










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